Cassyni FAQs
For attendees
For speakers
For organisers
Symposia
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Cassyni seminars are a great opportunity to showcase and discuss your findings and thereby grow the reach and impact of your research. The recording of your seminar can optionally be assigned a citable DOI.
When providing details for your talk make sure to include references to any related papers which you would like to promote.
Below are some FAQs related to giving your talk on Cassyni. If you have specific questions about the length or format of your talk, or nature of the of the audience please contact the organiser directly.
Invitation
What do I do if I can no longer make the seminar?
What do I do if I can no longer make the seminar?
If you need to cancel your speaking engagement before the event, you can do so. Visit your Profile page , click to "edit" your seminar, and press the cancel button.
How can I confirm my seminar talk?
How can I confirm my seminar talk?
Follow the invite steps to provide the details of your seminar including the abstract, your recording preferences and populate your profile:
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You will need to register with your email in order to confirm your speaking slot. You'll receive an email confirmation containing the details of your talk including a calendar invite. You will receive further emails should the organiser need to make any changes to the seminar or request further information.
Populating your talk details
How do I embargo my author seminar?
How do I embargo my author seminar?
You can embargo your author seminar by using the link you received after submitting the form that allows you to edit the details of your seminar.
You can find the settings in the Confirmation tab:
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You can then select until when you would like to embargo the seminar for. If left blank, seminar will be hidden indefinitely. You can also select whether the seminar will be Live or Recorded.
Can I include figures from my paper in my seminar?
Can I include figures from my paper in my seminar?
Yes. Speaking about specific results falls under the copyright concept of fair use for education purposes. Make sure you reference any images and figures included in your slides. There are databases of images that can be used for free (e.g. Unsplash ).
Please note that you should not copy large parts of a work and you should always give attribution. If you include the DOI of the article in your slides, Cassyni’s video reference extraction system will identify it and make it easy for seminar participants to click through to the original resource. This works most reliably when references are given in full including the DOI where available, e.g. S. Akkurt et al. (2022) Cache blocking strategies applied to flux reconstruction. Computer Physics Communications, 271 (10.1016/j.cpc.2021.108193) is preferable to Akkurt et al. (2022) as the latter may not resolve to the correct article.
Please ensure that you do not disclose any private or confidential information in your presentation. You may want to get feedback from your PI or supervisor on your presentation regarding this.
How can I update my biography and speaker profile?
How can I update my biography and speaker profile?
You can update your speaker profile from the Profile link visible at the top of the page. On the Profile page you'll find an edit button to update your details.
Can I edit my talk details after the event is over?
Can I edit my talk details after the event is over?
After the event is over you will have up to 14 days to make any necessary changes to your talk. If you need to make further changes beyond this window please contact help@cassyni.com .
How can I update the talk details of my seminar?
How can I update the talk details of my seminar?
If you would like to update any talk details such as the abstract, associated references, grant details, banner image and slides after accepting your invitation, you can use the links found within your speaker confirmation email or from the Seminar presentations tab in your profile to edit any talk details.
How can I add the grant details associated with my seminar talk?
How can I add the grant details associated with my seminar talk?
You can credit your funders by adding grant details to the References and funding section. Click on the Add a grant button, type the name or acronym of grant funder (i.e. EPSRC for Engineering and enter the Physical Sciences Research Council) and the Award number. The funder and grant details will be shown on the public seminar page.
Live event
Why can’t I enable my microphone and camera?
Why can’t I enable my microphone and camera?
You might not have given Zoom permission to access your microphone and camera.
Check that you have closed the popup notification that says “This meeting is being recorded…” You will not be able to turn on your microphone and camera until you’ve closed this notification:
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If you are connecting to Zoom via the browser, check that you have given the Zoom web app permission to access your microphone and camera:
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How to share your recorded video in a Zoom meeting
How to share your recorded video in a Zoom meeting
You can do share your recorded video live in a Zoom meeting by:
- Clicking Share Screen button located in your meeting controls.
- Switch to the Advanced tab, and then select Video and click Share.
- Navigate to and select the video you wish to share from the computer, then click Open.
What happens if my seminar goes past the scheduled end time?
What happens if my seminar goes past the scheduled end time?
The seminar would continue until you end it on your video conferencing tool. If your Zoom account is integrated with Cassyni, the recording of the seminar would be captured and uploaded onto Cassyni.
How can I share my PowerPoint presentation during the seminar?
How can I share my PowerPoint presentation during the seminar?
When you’re in the Zoom meeting, share your screen and open the PowerPoint app. Go to Slide Show and click Play from Start.
Only share your presentation using the Presenter View if you are using more than one monitor or the slide previews views and presenter notes will be visible to the audience.
How do I make sure I can share my screen through Zoom?
How do I make sure I can share my screen through Zoom?
If you are using macOS, you may need to update your security settings by accessing the macOS System Preferences -> Security & Privacy -> Privacy tab.
Click the lock icon in the bottom left corner of the Security & Privacy window and enter your OS administrator username and password (it should be your usual username and password) and click Unlock.
In the Privacy tab, click on ‘Camera’ on the left, then in the right menu, find ‘zoom.us’ and enable it. Repeat the same action for ‘Microphone’, ‘Screen Recording’, and ‘Accessibility’. Following all this, quit System Preferences and Zoom. Lastly, reopen Zoom to apply the changes.
Do I need a Zoom account to join Cassyni seminars run on Zoom?
Do I need a Zoom account to join Cassyni seminars run on Zoom?
If the live event is being held on Zoom you will need to download the Zoom app and sign up to Zoom before the live event.
How do I join the live seminar?
How do I join the live seminar?
When you confirm your speaking slot you will be sent an email containing a link to a webpage from which you can join the live meeting.
Check the invitation to see which virtual conferencing platform will be used to host the live event.
Recording your seminar
What are some tips to give a good seminar?
What are some tips to give a good seminar?
Here are some practical tips to get you started:
- The timescale should typically fall into the 13-30 minute range, although you may also submit recordings that are shorter or longer (however “video abstracts” are generally discouraged as the Cassyni audience tends to appreciate more context and detail to fully comprehend the work being presented).
- You may find it helpful to use slides or other visual aids to present your work
- Create a presentation based on your chosen paper. A typical seminar structure might be: Introduction and background; Key research question; Results; Outlook
You can also check out these two very well received seminars held on Cassyni for inspiration:
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Link to seminar: https://doi.org/10.52843/cassyni.ckf6cv
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How to record your seminar?
How to record your seminar?
To record your seminar you will need to do the following depending on whether you are using a Mac or Windows. Alternatively, you can use powerpoint to record your presentation/seminar as explained here .
Mac:
- In the QuickTime Player app on your Mac, choose File > New Screen Recording to open Screenshot and display the tools.
- You can click Options to control what you record — for example, you can set the location where you want to save your screen recording, or include the pointer or clicks in the screen recording. See Take screenshots or screen recordings .
- Click Record. To stop recording, click the Stop Recording button in the menu bar.
Windows:
1. Download, install and launch OBS Studio .
2. Click the Plus icon under Sources to add a new source.
3. Select Display Capture.
4. Click Ok on the dialog box that pops up.
5. Choose a display and click Ok.
6. Mute the desktop and / or microphone audio
7. Click the Start Recording button
8. Minimize OBS
9. Click Stop Recording in OBS when you are finished.
What are some tips for a successful recording?
What are some tips for a successful recording?
Here are some tips for presenting an online Cassyni seminar:
- Make sure your video camera and microphone are working.
- Make sure you are in a well-lit room where the primary light source is in front of you and doesn’t cast shadows on your face. Try not to position yourself in front of a window or other bright light source as your face will be underexposed.
- To preserve sound quality, make sure any background noise is kept to a minimum and that you present in a quiet space where you won’t be interrupted.
- A plain white background works best but a simple background with bookshelves, plants and alike are fine to have too. You can also use the "blur background" feature if your video conferencing application supports it.
- If possible try to look at your camera while presenting rather than looking at yourself on the screen.
- If you intend to share your screen (e.g. to show slides) make sure you have the relevant application open. You may find it less distracting to close any unneeded applications.
- When sharing your slides make sure they are displayed in correct view e.g. slideshow view without presenter notes for PowerPoint.
- Make sure to reference any images and figures included in your slides.
- References included in slides are automatically extracted by Cassyni and are hyperlinked to the corresponding article. This process works most reliably when references are given in full including the DOI where available, e.g. S. Akkurt et al. (2022) Cache blocking strategies applied to flux reconstruction. Computer Physics Communications, 271 (10.1016/j.cpc.2021.108193) is preferable to Akkurt et al. (2022).
- Please ensure that you do not disclose any private or confidential information in your presentation.
Post event
Can I get statistics on how many people attended my talk?
Can I get statistics on how many people attended my talk?
As a speaker, you are able to see the page views, recording views and attendee stats of your talks on your Speaker Record pages.
To find your Speaker Records, go to Profile -> Seminar presentations -> Edit for the particular presentation you’d like to check the stats for. You can also find a link to your Speaker Record in your confirmation email.
What is the post-event Q&A?
What is the post-event Q&A?
Cassyni can host a text-based Q&A that runs asynchronously after the live event is over (typically for 48 hours). Audience members that aren't able to ask questions live during the meeting can post questions that can be responded to at the speakers convenience.
This is an effective way to boost engagement and inclusivity.
Am I able to embed the recording of my talk into my own website?
Am I able to embed the recording of my talk into my own website?
Yes. Once the recording of your seminar is posted, you will receive an email notifying you about it, including a link to your official speaker record. In your speaker record you will find a simple HTML code which you are able to copy and add to any website. This will enable you to embed your talk into your website. See an example on PyFR.org .
What happens if I want to review or edit the seminar recording before it is made available?
What happens if I want to review or edit the seminar recording before it is made available?
Please let the organiser know immediately after you have given your seminar if you would like to review the recording or make any changes.
The organiser can share a link with you that allows you to cut out parts of the talk you do not wish to make available as part of the recording.